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Accounting Office Assistant

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Inglis enables people with disabilities – and those who care for them – to achieve their goals and live life to the fullest.
It is essential that all duties are performed with the highest level of integrity, while supporting Inglis Values and Standards of Excellence, ensuring the achievement of competencies and compliance with regulatory agencies.

The position reports to the Controller. The Accounting Office Assistant is responsible to support accounts payable, payroll, billing, residents’ window, and various accounting functions.  

The Accounting Office Assistant will work closely with operations and other Business Office staff daily.


•    Responsible for processing vendor invoices in accordance with company policies, matching invoices to purchase orders, entering manual check requests, reviewing documentation for proper general ledger coding and authorization, and filing paid invoices.
•    Assist the payroll accountant in the biweekly processing of payroll, quarterly reconciliations, and year-end reporting requirements.
•    Assist in billing processes for Inglis House, Inglis Community Services, and Inglis Housing Corporation.
•    Act as a backup in accounts payable, payroll and residents’ window positions.
•    Perform various accounting department tasks to ensure department efficiency.
•    Purchasing- Assist in process and procedure documentation. Provide backup support for creating purchase orders, reviewing open purchase orders and updating pricing as needed. 
•    Assist in data gathering and review related to cost reports, tax returns, and various audits throughout year.  
•    Assist in financial system projects related to maintenance, upgrades, and redesign.
•    Special projects are completed accurately, efficiently, timely and professionally- Special projects are 
documented through financial schedules, work papers, notes and findings memo to requesting party. The role may assist in quarterly filing of Payroll Based Journal submission to CMS. 


•    Champion for culture change and supportive leadership.
•    Demonstrates a real sense of inquiry and a personal willingness to learn.
•    Demonstrates the ability to take responsible actions within the parameters of the role without a constant need to be directed by others.
•    Demonstrates politeness and respectfulness and evidences the self-awareness of the effect of her/his behavior on others.
•    Demonstrates mutual respect for diversity.


•    Demonstrates Inglis people and leadership values and behaviors
•    Demonstrates the ability to follow-up on schedules, set priorities and achieve deadlines
•    Demonstrates the Inglis Code of Conduct and builds trusted partnerships throughout the Inglis organization.
•    Establishes and maintains effective relationships by gaining trust and respect.
•    Is approachable and easy to talk with; puts forth an extra effort to make people at ease; is patience and builds rapport with customers and is a good listener.
•    A team player and has the trust and support of peers.
•    Promotes collaboration within the department

•    Actively engages in the use of computer systems and technology to enhance the day-to-day flow of information
•    Encourages and supports staff on the appropriate use of computer systems and technology
•    Understands common computer terminology and fundamentals of computers
•    Network account login, Basic Windows skills
•    Parts of the Windows desktop
•    Use the mouse; move and resize windows
•    File management, Open, view and print files
•    Save files, dating, and basic version control
•    When and why to store files in Desktop (C:\ drive), OneDrive, and Shared folders
•    Identifying, selecting and applying a variety of learning technologies, and matching the appropriate technology to the specific learning opportunity or challenge at hand.


•    Customer service oriented
•    Works well with others
•    Competent time management
•    Behavioral Competencies- Works well and cooperatively with peers; finds common ground and solves problems that consider what is best for the organization first; is a team player, has the trust and support of peers and promotes collaboration within the department.
•    Displays integrity and trust, keeps confidences, and admits mistakes; shows compassion about people and is concerned about their work and the overall work of the department & organization.  Ability to make time decisions, keeps their composure under pressure, does not become defensive or irritated when working under tight deadlines or when having their work reviewed.  Open to constructive criticism, adds to creating a climate where people want to do their best and motivates others.  


In addition to the necessary skills and experience to perform the responsibilities outlined above, there are a number of traits that a successful candidate will possess.  

•    A minimum of 3 years of experience in accounts payable, bookkeeping, and/or payroll, with a high school diploma, or 
•    Bachelor degree with no experience and a basic understanding of accounting principles, business functions. and general ledger processes.