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Development Coordinator

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As a member of the Development team, the Development Coordinator is primarily responsible for coordinating donor stewardship and special events. This role handles all gift processing and acknowledgment; handles the in-kind donation process for the organization; supports the Director of Annual Giving & Engagement with all special event activities; supports the Senior Director of Development with the Advancement Committee of the Board of Directors; and improves the operating quality and efficiency of the department through general administrative tasks. 

Only applicants who include a cover letter will be considered for an interview.

ESSENTIAL FUNCTIONS:

Process and Acknowledge Gifts

  • Support the organization’s stewardship efforts by accurately and promptly recording all contributions in Raiser’s Edge within 48 hours of receipt.
  • Prepare timely acknowledgement letters with accurate and appropriate language within 24 hours of recording in RE. Work closely with other department members on custom acknowledgments as needed.
  • Process regular financial reports and partner closely with the Director of Annual Giving & Engagement, Data & Research Specialist, and Business Office.
  • Maintain donor records, both electronic and paper, including demographic information for donors and related parties as necessary.
  • Ensure data integrity through adherence to data protocols, accurate entry, periodic assessments, etc.

Special Events 

  • Support the Director of Annual Giving & Engagement on all special event logistics, including researching and engaging vendors, coordinating event collateral and supporting event committees by preparing materials, maintaining agendas, attending meetings, and completing accurate and timely minutes. 
  • Coordinate mailing logistics 
  • Maintain appropriate data in Raiser’s Edge and event modules, including invitation and attendance lists, solicitation status, seating, foursomes, etc.  
  • Coordinate event staff and volunteers 

Support Overall Fundraising Efforts

  • Support the Senior Director of Development in coordinating the Advancement Committee, including preparing materials, attending meetings, and writing accurate and timely minutes.
  • Assist on grant administration to the Director of Institutional Giving, as needed 
  • Provide prospect research support to the Data & Research Specialist, as needed.
  • Assist in coordinating mailings for the department, including working with mailing lists, formatting, mail merges and printing.
  • Serve as the primary liaison for all in-kind donations, coordinating with other Inglis departments as needed to assess need, communicating with the donor, and coordinating donation delivery/pick-up and acknowledgment
  • Support digital content strategies, ensuring that content on inglis.org is accurate and up to date. Ensure quality of communications by copyediting, proofreading, and maintaining consistent style and brand.
  • Monitor and respond to and/or refer communications received through various lines of communication for the department and serve as a point of reference for general inquiries. 

Coordinate Department Budget & Bills

  • Coordinate all aspects of bill paying for the department, working with each member of the department, the Business Office, and other departments 
  • Track expenses and maintain the expense budget for the department
  • Reconcile expenses monthly with each member of the department and the Business Office
  • Reconcile income monthly with the business office and internal fundraising reports
  • Maintain all records and files pertaining to expenses

Other Support Services

  • Maintain thorough records on projects
  • Manage all online accounts and subscriptions for publications and professional memberships
  • Maintain staff meeting agendas, track and document progress, and help to coordinate next steps
  • Coordinate internal and external meetings, including maintaining the agenda, supporting documentation, room reservations, parking requests, catering, etc.
  • Track and place orders for office supplies 
  • Provide other assistance as necessary

EDUCATION & EXPERIENCE:

In addition to the necessary skills and experience to perform the responsibilities outlined above, the ideal candidate:

  • Holds a Bachelor of Arts degree in a related field and three or more years of fundraising experience is preferred, but not required. 
  • Is an accomplished user of Microsoft Office products including Outlook, Word, PowerPoint, Excel and Smartsheet. 
  • Has a working knowledge of additional software such as Adobe and Raiser’s Edge is a plus but is not required. 
  • Excels in donor relations, event coordination and customer service and is detail-oriented with strong project management skills. 
  • Applies a careful planning and systematic approach to processes and procedures and demonstrates excellent communication, teamwork, and problem-solving skills. 

ABOUT INGLIS:

Founded in 1877, Inglis supports people with disabilities to live the lives they choose, where and how they choose. Inglis meets the needs of the people we serve along the continuum of care through investments in assistive technology, accessible & affordable housing, and person-centered and disability competent care.

Inglis has three key areas of programmatic focus under the “parent” of the Inglis organization, including: Inglis Housing Corporation, the largest private developer in the Philadelphia area of affordable, accessible independent living apartments for people with disabilities; Inglis House, our long-term care wheelchair community serving a younger population (average age is 54); and Community Support Services, a collection of programs that support people with disabilities who choose to live independently in the community. 

Inglis is a national leader in providing comprehensive care and services for people living physical and mobility disabilities, with a particular expertise in serving individuals with multiple sclerosis, cerebral palsy, spinal cord injuries and other neurological disorders resulting in some level of paralysis and mobility impairment.

Inglis serves more than 2,000 people directly, and many more indirectly through its website and other outreach activities supporting its mission to “enable people with disabilities – and those who care for them – to achieve their goals and live life to the fullest.”

Inglis welcomes great people without regard to disability, race, religion, age, gender, sexual orientation, national origin, military service, marital status, or any other characteristics, as protected by law. We encourage all Protected Veterans and the long-term unemployed to apply.  Please send resume to Inglis Human Resources, 2600 Belmont Avenue, Philadelphia, PA 19131 or via email to careers@inglis.org  EOE, M/F/D/V.