Manager of Purchasing
Inglis enables people with disabilities – and those who care for them – to achieve their goals and live life to the fullest. The incumbent is responsible for the ordering of goods and services. Ensures par levels are maintained in the Storeroom and medical supply closets. Participates in monthly and fiscal year end closings with the Business Office; conducts an annual inventory of the Storeroom. Supervises two union staff and disseminates Purchasing information across Inglis entities. Responsible for oversight of UPS shipments and other vendor deliveries to department and individuals. Ensures all documentation is current in area of responsibility and attends meetings as needed.
Education & Experience:
In addition to the necessary skills and experience to perform the responsibilities outlined above, there are many traits that a successful candidate will possess.
- A High School Diploma; some college preferred.
- Purchasing certification preferred.
- 3 years + purchasing experience in a healthcare supply chain environment required.
- Computer and internet experience in researching of products and vendors.
- Incumbent must have excellent written communication and people skills.
- Experience using McKesson Orbits or other inventory systems.
- Knowledge of the following computer systems: Abila MIP Non-Profit Accounting Software; Kronos Timekeeper; Microsoft Office including Outlook, Excel and Word.
Essential Functions, Qualifications & Skills:
Ordering Goods & Services
- Responsible for the procurement of goods and services at the maximum end-use dollar spent while staying at or below budget.
- Research competitive pricing via internet and various group purchasing contracts. Working with Inglis entities to develop detail of RFP’s and bids as needed.
- Generate purchase orders (POs) upon department approval. Ensure Materials Handlers have copies of POs if ordering goods.
- Place timely orders for goods and services with approved vendors via web-based purchasing system.
Oversight of Central Supply
- Ensure all direct shipments of goods from vendors are received, logged and distributed in a timely manner.
- Ensure Fed Ex and UPS Ground shipments are received, logged and distributed in a timely manner.
- Ensure internal customers are signing receiving documents.
- Ensure shipments are going out in a timely manner.
- Ensure Materials Handlers check incoming chemicals for proper labeling and adhere to SDS protocols.
- Assist Materials Handlers in maintaining a safe work environment by acting on any hazardous situations and reporting as appropriate.
- Assist Materials Handlers in maintaining organization and professional appearance of work area.
Ensuring Par Levels are Maintained in the Storeroom and on Skilled Nursing Units
- Ensure Materials Handlers are conducting counts of all Nursing supply closets and restocking up to par level twice per week.
- Ensure First-In/First-Out (FIFO) and Last-In/Last-Out (LIFO) is practiced maximizing product effectiveness and limit product expiration.
- Ensure Materials Handlers are documenting daily counts on Closet Supply Forms and completed forms turned in monthly.
Founded in 1877, Inglis has been supporting people with disabilities to live the lives they choose, where and how they choose. From adapted technology, independent living apartments, and other community-based programming, to long-term care – Inglis meets the needs of the people we serve along the continuum of care.
Inglis has three key areas of programmatic focus under the “parent” of the Inglis organization, including: Inglis Housing Corporation, the largest private developer in the Philadelphia area of affordable, accessible independent living apartments for people with disabilities; Inglis House, our long-term care wheelchair community serving a younger population (average age is 54); and Community Support Services, a collection of programs that support people with disabilities who choose to live independently in the community. All of these services are supported with Inglis’ thought leadership in Adapted Technology and commitment to Person-Centered Care.
Inglis is a national leader in providing comprehensive care and services for people living with multiple sclerosis, cerebral palsy, spinal cord injuries and other neurological disorders resulting in some level of paralysis and mobility impairment.
Inglis serves more than 1,000 people directly, and many more indirectly through its website and other outreach activities supporting its mission to “enable people with disabilities – and those who care for them – to achieve their goals and live life to the fullest.”
Inglis welcomes great people without regard to disability, race, religion, age, gender, sexual orientation, national origin, military service, marital status, or any other characteristics, as protected by law. We encourage all Protected Veterans and the long-term unemployed to apply. Please send resume to Inglis Human Resources, 2600 Belmont Avenue, Philadelphia, PA 19131 or via email to firstname.lastname@example.org EOE, M/F/D/V