Payroll Staff Accountant
Inglis enables people with disabilities – and those who care for them – to achieve their goals and live life to the fullest. The Payroll Accountant has the primary responsibility to process and reconcile the payroll data from Human Resources to update the payroll system accordingly. Responsible for verifying timesheet data provided by the multiple entities and departments; balancing the data from the time entry system to the payroll processing system; verification of the payroll reports and tax liabilities on a bi-weekly payroll schedule; processing the deductions that require payment through the Accounts Payable Department; processing of all payroll demand checks as requested by entity and department; and verification of the annual reconciliation of the employee W2s to the Payroll Registers and tax reports. The Payroll Accountant is also responsible for reconciling payroll related balance sheet accounts and providing balance sheet and income statement analysis as needed. All essential job responsibilities will be executed in accordance with Inglis Administrative policies and compliance/ethics guidelines.
Education & Experience
In addition to the necessary skills and experience to perform the responsibilities outlined above, there are a number of traits that a successful candidate will possess.
- Bachelor’s degree preferably with a major in Accounting
- 1-3 years of experience preferred and/or willingness to learn payroll processing and related balance sheet analyses
Essential Functions, Qualifications & Skills:
Processing Information from Human Resources and data from the time entry system
- All employee changes will be input on a bi-weekly basis to concur with the payroll processing cycle.
- Time entry data will be verified and questions regarding individual employee time records will be addressed with the department in which that employee works.
- Time entry information will be transferred from the time entry system to the payroll processing system and balanced reports from each system bi-weekly.
Verification of Payroll Reports and Tax Liabilities
- Company tax liabilities will be verified bi-weekly according to the payroll schedule.
- Tax liabilities will be deposited according to Federal, State and Local requirements via electronic file.
- Quarterly reconciliation of tax liabilities related settlement with tax provider.
Payroll Deductions which Require A/P processing
- Bi-weekly processing of A/P liabilities from payroll deductions will be processed by Payroll Accountant and submitted to the A/P Department within 3 business days of each pay date.
- Accounts will be balanced with the Accounting Department on a monthly basis in accordance with the accounting close schedule.
Balance Sheet and Income Statement Analysis
- Accounts will be balanced on a monthly basis in accordance with the accounting close schedule.
- Responsible for ensuring that federal and state payroll reports (monthly, quarterly and annually) are filed timely and accurately, coordinating with payroll provider and tax provider as necessary.
- Review, verify and ensure proper accounting and accuracy for all payroll transactions, benefits, and accruals. Contact and resolve with payroll and tax provider any discrepancies and related questions.
- Research stale uncashed payroll checks, setting up time frames according to State Regulations for abandoned property, and the treatment of such items. Discuss with the Assistant Controller on Best Practice Procedures for tracking and reimbursing to the State uncashed payroll checks based on current regulations for stale uncashed checks.
- Responsible for annual audit schedules and work with any inquiries by auditors for areas of responsibility pertaining to Payroll. Be the liaison with Kronos, Lincoln, Vanguard, and unemployment offices, IRS, state and other outside agencies on payroll matters.
- Quarterly CMS Payroll Based Journal analysis to be coordinated with Human Resources and Admissions
Annual Reconciliation of Employee W2s
- Responsible for Year-End accurate and timely reporting of employee W-2s. Review the W-2s, W-3, Form 940, and other year-end reports prepared by payroll provider.
Founded in 1877, Inglis' mission is to enable people with disabilities - and those who care for them - to achieve their goals and live life to the fullest
Based in Philadelphia, Inglis supports nearly 1000 people living independently in the community through resources including care management (helping people navigate the healthcare system), an innovative day program, adapted technology, community employment services, resident service coordination, and more.
Inglis is the largest private provider of affordable, accessible housing in the Greater Philadelphia region with nearly 350 units, including 80 units opened at Inglis Gardens at Belmont in 2016 and 44 new units at Pennypack Crossing, developed with Conifer, opened November 2017 and more in development.
Inglis also has a specialized, 252-bed, long-term, Person-Centered Care, skilled nursing community for people with complex physical disabilities.
Inglis House specializes in services for adults (mostly younger - average age is 46) with severe neurodegenerative physical disabilities resulting in paraplegia and quadriplegia. Inglis' Person-Centered Care vision is to strive every day to create a homelike environment where residents and staff work together with autonomy and a deep sense of community.
Along with providing medical and personal care, a key aspect of the mission of serving younger adults is recognizing that they typically have a wider range of needs than a geriatric nursing home resident. Younger adults, whether congenitally disabled or disabled later in life, struggle to achieve goals that give a sense of autonomy, mastery, and creativity. Inglis House provides a range of medical, personal and enrichment services that enable residents to live life to the fullest. Our Adapted Technology program is nationally recognized - and can get anyone online. Inglis is one of only a handful of organizations in the country designated a “Center of Excellence in Long-term MS Care” by the National Multiple Sclerosis Society and is one of only eight residential facilities throughout the United States offering such highly specialized, long-term care for people with physical disabilities
Inglis welcomes great people without regard to disability, race, religion, age, gender, sexual orientation, national origin, military service, marital status, or any other characteristics, as protected by law. We encourage all Protected Veterans and the long-term unemployed to apply. Please send resume to Inglis, Attn: Daniell White, Human Resources, 2600 Belmont Avenue, Philadelphia, PA 19131, via fax: 215-878-3082 or via email to email@example.com EOE, M/F/D/V