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Safety Coordinator

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Inglis enables people with disabilities – and those who care for them – to achieve their goals and live life to the fullest.
It is essential that all duties are performed with the highest level of integrity, while supporting Inglis Values and Standards of Excellence, ensuring the achievement of competencies and compliance with regulatory agencies.

The Safety Coordinator has the primary responsibility to provide direct support to the Director of Occupational Health & Safety.  He/she may participate in the review of departmental plans,  processes and procedures to improve the operating quality and efficiency of the Occupational Health & Safety Department.  Duties are performed to ensure compliance with regulatory agencies.  All essential job responsibilities will be executed in accordance with Inglis Administrative policies, ethics and guidelines

This job description is intended to describe the general nature and level of work being performed by the person assigned to this position. The primary duties and responsibilities are intended to describe those functions that are essential to the performance of this job. This job description does not state or imply that the above are the only duties and responsibilities assigned to this position. There are other duties and responsibilities that are considered incidental or secondary to the overall purpose of this job. Employees holding this position will be required to perform any other job-related duties as requested by management. All requirements are subject to possible modification to reasonably accommodate individuals with a disability.


Occupational Health & Safety 

•    Provide case management support for the Employee Incident process.  Electronically report employee injuries to insurance carrier within three (3) calendar days.
•    Investigate incidents and provide an investigation report, work with department education on return-to-work strategies following and work-related incident or injury.
•    Provide support to the Director of Occupational Health & Safety with processing the annual safety regulatory reporting and post the OSHA 300 log as per Federal OSHA guidelines.
•    Organize safety files and folders, electronically and hard copy. 
•    Update and maintain the chemical inventory and MSDS software for all required entities. 
•    Assist with any government inspections in the field of safety including but not limited to OSHA, Department of Health, Life Safety Division etc. 
•    Coordinate emergency drills and hazard assessments.  Plans, conducts, and assesses programmed emergency drills (i.e. fire, active shooter, etc.) on a regular basis to evaluate readiness and overall response and deployment capabilities in accordance with state and local requirements. Continuously improve emergency response policies and protocols. 
•    Provide support to the Director of Occupational Health & Safety with collecting data to ensure timely processing of requests for information (i.e., subpoenas) and workers compensation information. Support internal and external auditing by pulling files for review.   
•    Actively participates in investigations of incidents/accidents, complaints, or OH&S problems; recommending changes to current procedures or controls to prevent property loss and/or injury. Tracks all incidents/accidents/near misses to aid in reducing/preventing future mishaps.
•    Process billing for Occupational Health & Safety Department.  Mailing documents to employees for return to work or other needs.
•    Collect and report occupational health and safety performance indicators and safety trends measures monthly. Assist with implementing process improvements for safety performance indicators.
•    Assist with the development, implementation, and continuous improvement of occupational health and safety programs, practices, and procedures. 
•    Provide support to Inglis safety teams. Take minutes, report the minutes on bulletin boards or other modes of communication. 
•    Support Safety program initiatives including risk assessment mitigation and safety rounding. Address any safety concerns with the management team immediately. Manage the rounding program, track, and report concerns. 
•    Support training and education to achieve desired safety performance, including new hire orientation, annual required training, and online completion of trainings.
•    Help with the Wellness and Health Fairs hosted by the Occupational Health and Safety Department, including, but not limited to, scheduling rooms for events, communicating with vendors, ordering supplies, and collaborating with Marketing/Public Relations on communication.
•    Provide additional support to the respiratory protection program to ensure compliance with regulations.  
•    Facilitates and participates in investigations of incidents/accidents, complaints, or OH&S problems; recommending changes to current procedures or controls to prevent property loss and/or injury. Tracks all incidents/accidents/near misses to aid in reducing/preventing future mishaps.
•    Work with internal partners to maintain the organizational wide chemical inventory and the corresponding safety data sheets.

•    Demonstrates a real sense of inquiry and a personal willingness to learn.
•    Demonstrates the ability to take responsible actions within the parameters of the role without a constant need to be directed by others.
•    Demonstrates politeness and respectfulness and evidences the self-awareness of the effect of their behavior on others. 
•    Demonstrates the ability to follow up on schedules, set priorities and achieve deadlines.
•    Demonstrates mutual respect for diversity.

•    Demonstrates Inglis people and leadership values and behaviors.
•    Demonstrates the ability to follow-up on schedules, set priorities and achieve deadlines.
•    Follows the Inglis Code of Conduct.
•    Establishes and maintains effective relationships by gaining trust and respect. 
•    Promotes collaboration within the department and across departments.
•    Approachable and easy to talk with; puts forth an extra effort to make people at ease; is patient and builds rapport with others and is a good listener.
•    Collaborates with direct report(s) to identify professional goals, create, and execute developmental plans.  

•    Actively engages in the use of technology to enhance the flow of information.
•    Experience in the use of Microsoft Office products for quality related data collection, management, and presentation.  
•    Experience in creating and maintain spreadsheets.  
•    Experience in using electronic systems for reporting.  
Encourages and supports staff on the appropriate use of technology

Risk Management.  Remains current on relevant safety laws, legal rulings and regulations and ensures organizational compliance.
Leadership & Navigation. Partners with Department of Occupational Health & Safety to help design, maintain and champion the mission, vision, and strategy of the organization.
Occupational Health Knowledge. 
•    Exhibits Mastery of Administrative Protocols for Occupational Health and Pennsylvania Workers Compensation, FMLA, Law to ensure that generation, distribution and processing of employee health information are within accepted state and federal guidelines. 
•    Exhibits Mastery of HIPAA and demonstrates understanding of compliance regarding written and electronic documentation and distribution of employee medical records. 
Medical Records Custodial Leadership. Understands the complexities of sharing medical information with “Need to know” designated individuals while remining compliant with relevant laws.


In addition to the necessary skills and experience to perform the responsibilities outlined above, there are several traits that a successful candidate will possess.  

•    Previous work experience in occupational health and safety or related field is required.
•    Associate degree or bachelor’s degree in Occupational Health & Safety, or related field is required.
•    OSHA 30-hour certification is required; or must be acquired within the first 6 months on the job.
•    Respiratory protection training is required or acquired within the first 3 months on the job.
•    Preferred experience in not for-profit, long-term care, or healthcare. 
•    Must have, or can acquire, an effective knowledge of safety rules and regulations including federal and state regulations.